University of Staffordshire

Person Specification

Job Title:

PA to the Director and Senior Management Team

School/Service:

Estates & Commercial Services

The qualifications, experience, knowledge, skills and behaviours outlined above provide a summary of what is required to carry out this job effectively. They also form the selection criteria on which a decision to appointment will be made. Please ensure that you provide evidence of how you meet the criteria in your application.

No Selection Criteria Description Essential [E] or
Desirable [D]		 Assessed
by *
Experience
1 Recent experience of providing personal assistant support at a senior level, including experience of managing and organising complex/busy diaries, travel and meeting schedules E A
2 Proven administrative experience i.e. excellent organisational skills including time management, assessing priorities, organising work requirements and the ability to undertake multiple tasks/projects and meet agreed deadlines E A/I
3 An excellent eye for detail and experience of information/data management; meticulous in manipulation and application of detail E A/I
4 Experience of working in an environment requiring interpersonal sensitivity and confidentiality. The ability to use initiative and good judgment is essential E A/I
5 Experience of providing a committee servicing role e.g. co-ordinate agenda, assemble papers, take notes and follow up actions E A
Knowledge
6 Knowledge and experience of working in a HE environment or similar D A
Skills and Behaviours
7 Excellent interpersonal skills and the ability to remain calm and work under pressure, along with evidence of being an effective and committed team player E A/I
8 Excellent written and verbal communication skills, to a diverse group of stakeholders, and evidence of building a range of collaborative relationships E A
9 Ability to work effectively with a range of IT software packages, especially Microsoft Office (spreadsheets, databases, presentation graphics), and use of electronic storage of documentation in shared folders E I

* A - Application Form   I - Interview